The Online Community for Hunters Creek in Herndon, VA
To avoid delays: ARC Applications should be submitted via email
ARC Applications are reviewed at each monthly meeting and a decision will not be made until the next monthly meeting after receipt
If a homeowner or tenant desires to make a change to the exterior of their home or property they should first check to see if the change is covered in Detailed Regulations for Maintenance and Exterior Alterations. If the proposed change appears in one of the maintenance or exterior alteration categories not requiring approval, then application and approval is not needed. Otherwise, an application must be submitted to the ARC using the application procedures described in Application and Approval Procedure and approval obtained prior to making the change.
See the Architectural Approval Summary for a description of the categories of maintenance requiring approval.
Three general categories of exterior maintenance and alteration are addressed by the HCHA Covenants and Restrictions in each property deed and the Rules and Regulations in the following two sections:
The categories sited above are only a summary of the detailed regulations that are described in the next two sections. They are included here to help provide an overall understanding of the regulations. The detailed regulations should always be reviewed and a member of the ARC or the Board of Directors consulted if questions arise. The detailed regulations in the next two sections focus on the distinction between requiring ARC approval and not requiring it, but each regulation arises from one of the three categories above.
Application decisions are based upon the following criteria:
The Hunters Creek Architectural Review Committee (ARC) is comprised of residents from the community appointed by and reporting to the Hunters Creek Board of Directors on matters concerning architectural review and architectural compliance with Covenants and Restriction, Amended By-Laws and Rules and Regulations in the Association Handbook. The ARC recommendations to the Board must be in agreement with existing Town of Herndon regulations, ordinances and policies, and the Covenants and Restrictions of the Hunters Creek deeds, the Amended By-Laws of the Association, and the Rules and Regulations contained in the Handbook. The Board of Directors has delegated the application and recommendation process to the ARC. However, in accordance with its obligations under the Bylaws and Virginia Code, the Board retains final authority to approve applications and respond to any appeal.
The application should then be sent to: HCHA ARC, P.O. Box 138, Herndon, Virginia 20172-0138. All correspondence and applications must be sent to this address for consideration. For urgent situations a member of the Board of Directors or the ARC (listed in Hunters Creek's Communicator newsletter) may be contacted.
The ARC Application Form available on this web site may be printed for use when making an application to the ARC. A copy of the property plat must be submitted with the application if the proposed changes will alter the plat. The property plat should depict before and after illustrations for the proposed change.
When the application is for a change of exterior color or stain, change of existing siding, roof, shutters, trim, doors, etc., samples and/or color chips must be included along with a description of the existing colors. Color photographs would be helpful in these situations but are not required.
Once the application form with accompanying documents has been completed, it must be mailed to the ARC.
If you think your project or application would be best explained in person, this should be noted on the application form so that a date and time can be scheduled to meet with the ARC and the Board of Directors. The ARC meets with the Board or Directors at the beginning of each regular Board meeting.